Swiss law is built in, not bolted on.

All features

• Conversion along the chain: quote to order or invoice, order to delivery note, picking list or invoice, delivery note to invoice.
• Partial invoice by quantity, deposit invoice as a percentage and final invoice with deposits deducted.
• Documents as PDF/A, invoices with Swiss QR payment part; in German, French, Italian or English, in CHF or EUR.
• Invoices without a QR payment part too: with the IBAN and BIC of an account in any country, with free-form account details or with PayPal only.
• Templates with logo, accent colour, address window on the left or right and header and footer texts per language.
• Sending by email immediately or scheduled in the customer’s local time, bulk sending and a sending log.
• After review and approval, you send invoices via eBill through your own Pingen account straight to your customers’ e-banking and explicitly choose letter delivery as a fallback when needed.
• Customer area with your logo and colour: open amounts, documents, accepting quotes – with a signature if you wish – and paying invoices directly with PayPal; the payment is posted automatically.
• Recurring billing for invoices and orders, weekly to yearly, sent automatically or as a draft for review.
• Subscriptions with plans, seats, trial period, payment links and promo codes.
• Read camt.053 and camt.054 bank files: QR and RF references are matched automatically, part payments stay visible.
• Dunning with payment reminder, 1st and 2nd reminder, deadlines, optional fees and optional default interest; before a reminder is sent, the preview shows level, fee, new deadline and recipient. Dunning runs and a dunning block per customer.
• Partial returns: take back individual lines and quantities with a credit note and booking back into stock; the backorder list shows what is still to be delivered from open orders.
• Cash discount on customer and supplier invoices: discount terms on the document, payment with the discount posted and VAT corrected.
• Pro forma invoices: without posting and without revenue, converted into a normal invoice if needed.
• Order confirmation created automatically when a quote is accepted, set per company as a draft or issued directly; the chain through to the invoice also works without Sales | base.
• Link quotes to deals from Sales | base.
• Reverse a wrongly recorded manual payment with a reason; the receivable becomes open again.
• Create recurring invoices directly from the customer, with a pre-filled series.
• Invoice, quote or reminder by post: you check the detected address and the confirmed price, add a cover letter if you wish and record the handover to the post; you pay with prepaid credit or on the next monthly invoice.
• What your customers do in the customer area (acceptance, payment, document, change of address) shows up in the bell and under “To do”; the history is on the document.

Your benefits

• Nothing entered twice. Each follow-on document takes over customer and lines; the linked documents are shown on the document.
• Never over-invoiced. An invoice from an order contains only the quantities still open for invoicing.
• Payments match themselves. Payments with a QR or RF reference from the bank file are allocated to the right invoice automatically.

Roles and permissions

• View documents, customers and items: people with the “View” level in the “Finance: sales” area.
• Create and send quotes, orders and invoices, record payments and send reminders: people with the “Edit” level.
• Manage templates, email texts, bank accounts, number ranges and customer groups: people with the “Manage” level.

All features

• Type “Product” or “Service” with item number, description and details.
• List price per unit excluding VAT, with units such as hrs, pcs or flat rate.
• VAT code per item: standard rate, reduced rate, accommodation, zero-rated or exempt.
• Category, revenue account and purchase price per item.
• Customer prices with discount and the customer’s item number; the customer price takes precedence over the list price.
• Custom fields for items: text, number, date or selection.
• Import with the import assistant from CSV or Excel files.
• Search by number, description or category; inactive items are kept but no longer appear in new documents.
• Products can optionally be kept in stock and combined into sets of several items.
• Variants from attributes such as size and colour – each with its own number, stock and price, master data taken from the main item.
• Tiered prices by quantity and customer: customer price, price list, tier, then list price – visible on the document and calculated bindingly when saved.
• Monthly, quarterly and yearly prices on the item; the document and the series suggest the matching price.
• Discount as a percentage or a fixed amount, document total rounded to 5 cents.
• Margin on the item and on the document line, only for people with the right to manage, and never in the PDF or the customer area.
• Sales reports with CSV export; custom units.
• Change items in the AI assistant – as always only after your approval.

Your benefits

• Enter once. Quotes, orders, invoices and recurring billing all draw on the same items.
• The right price for every customer. A customer price takes precedence over the list price, and the customer discount is added per line.
• Lines without retyping. The line takes description, unit, price and VAT code from the item.

Roles and permissions

• View items and customer prices: people with the “View” level in the “Finance: sales” area.
• Pick items in documents: people with the “Edit” level.
• Maintain items, customer prices and custom fields: people with the “Manage” level.

All features

• Several locations with address and bins; each new location gets the bin “HAUPT”.
• Stock keeping per product with minimum stock, target stock, minimum order quantity, supplier, lead time and default bin.
• Stock list with on hand, reserved, available and stock value at moving average cost; items below minimum stock are flagged.
• Movements: receipt with cost price, issue, transfer between bins, correction and stocktake – traceable per item with their source.
• Orders reserve; delivery notes and invoices book the issue when issued, and a cancellation credit note reverses it.
• Picking: one pick sheet per issued picking list, sorted by bin, with actual quantities, ready to print.
• Stocktaking per location with count sheet and reference date; differences are booked on closing.
• Sets of several items: reservation, pick sheet and issue run through the components.
• Replenishment with order proposals for items whose available stock falls below minimum stock.
• Stock valuation by moving average, FIFO or standard price, stock value at a reference date and the change in inventory posted at closing with one click.
• Inventory analyses: ABC classes by consumption value, turnover and coverage per item, plus slow movers with the stock value they tie up.
• Blind count in the stocktake: whoever counts sees neither the target nor the difference; review and closing need the “Manage stock” right.

Your benefits

• Available, not just on hand. Available stock deducts the reservations of open orders.
• No double issues. Delivery note, picking list and invoice for the same order never issue more than the ordered quantity in total.
• Reorder in time. Replenishment proposes items below minimum stock with a quantity up to target stock.

Roles and permissions

• View stock, movements and order proposals: people with the “View” level in the “Finance: sales” area.
• Book movements, pick, take stock and run replenishment: people with the “Edit” level.
• Set up locations, bins, stock keeping and sets: people with the “Manage” level.

All features

• Purchase orders with lines, delivery date and status: draft, ordered, partly delivered, delivered, invoiced or cancelled.
• Conversion into the supplier invoice as an open payables item, with a warning if it differs from the purchase order.
• Recurring expenses monthly, quarterly, half-yearly or yearly; due supplier invoices are created at the click of a button.
• Approval of supplier invoices before payment, blocking with a reason and four-eyes principle that can be set per company: one central default with exceptions per company. Anyone with sole authority approves alone; the exception is logged.
• Payment run: select due, approved items, approve and create the pain.001 file; it is kept in the archive.
• Bank reconciliation with camt.053 and camt.054 files; each transaction is taken over only once.
• Proposals by reference, document number, IBAN, name and amount, including part and bulk payments, with a confidence percentage.
• Rules based on the booking text with offsetting account, posted automatically if you wish.
• Expenses with a receipt as PDF or photo, eight categories, foreign currency with exchange rate and VAT rate; without a receipt up to an adjustable amount.
• Approval by the line manager or accounting, posting as an open item for the payment run and an expense report per person, category and month.
• Requests and tickets to teams such as IT, HR, finance, QMS or facilities – across all apps, with queues, due dates and conversion into tasks.
• Expenses can be paid out with the salary; expense decisions send a notification to the person who submitted them.

Your benefits

• Order and invoice in line. If the invoiced amount differs from the purchase order by more than CHF 5 or 2 %, Finance | base flags it before posting.
• Pay with approval. Supplier invoices are approved before payment, and above a set amount under the four-eyes principle if you wish.
• Reconcile instead of retyping. Transactions from camt files receive proposals against open items; where reference and amount match, they are reconciled automatically.

Roles and permissions

• Submit expenses: everyone with a role once Finance | base is booked; approve: the line manager or people with the “Post” right – never their own claim.
• Purchase orders, recurring expenses, approvals, payment runs, bank reconciliation and posting expenses: people with the “Post” right.
• Set the approval requirement, the four-eyes threshold and expenses without receipt: people with the “Settings” right.

All features

• Projects with number, customer, cost centre, status and billing by time and materials, fixed price or internal.
• Budget in hours or CHF with the share already invoiced.
• Task board with the columns Open, In progress, Review and Done; tasks with due date, estimate, labels and assignee.
• Tasks optionally shown in the customer portal; the customer marks tasks awaiting their action as done.
• Milestones with due date and amount; for fixed-price projects a draft invoice in one click.
• Activities such as consulting or installation, each with a service item, for all projects.
• Hourly rates per person, per activity or both, valid from a date.
• Time recording in the project, with task, activity and a “Billable” flag.
• With HR | base: project hours from time recording clock-ins, evaluated up to yesterday.
• Invoicing hours: draft invoice to the project customer, rounded up to the quarter hour, per person, per day or as a total.

Your benefits

• Budget in view. Invoiced hours and amounts appear as a percentage of the budget.
• Every hour invoiced once. Invoiced time is closed; if the invoice is cancelled, it becomes open again.
• The right rate. The most specific rule wins: person and activity before person before activity before the standard rate.

Roles and permissions

• View projects, tasks and key figures: people with the “View” level in the “Finance: sales” area.
• Edit tasks, record time, maintain milestones and invoice: people with the “Edit” level.
• Create projects, maintain hourly rates and activities: people with the “Manage” level.

All features

• Service orders in the ERP with number, customer or project, date (also over several days), place of work, contact person and description; assignment to one or more people.
• Assigned service orders appear on the staff roster, also in the app; planning shows conflicts with absences and other jobs as a warning.
• “My orders” for staff, who set the status themselves: in progress, done.
• Own orders: staff can also create an order themselves, on the web and in the app; the office checks it and assigns customer and project before it is invoiced.
• Report for a service order, a project or a customer; your company sets whether the signature is mandatory, whether material is drawn from stock and how travel time and kilometres are invoiced.
• Report with working time per activity, travel time, kilometres, description of the work, internal note and photos.
• Spare parts and material from the item master or as free text – delivered, installed, replaced or used up –, drawn from the vehicle or storage location and, for tracked items, with serial number or batch.
• Flat fees as a separate block, with fixed prices from the item master.
• Recording in the KMU | base app, even without a network; the data is sent once the connection is back.
• Customer signature on the device with name and time; without a signature only with a reason, if you allow it.
• Report PDF in letter style; the signed version stays unchanged and, if you like, is emailed to the customer.
• Approval by the office, rejection with a reason; corrections after closing appear in the log, stock differences are posted afterwards.
• “To invoice”: approved reports per customer and order, as a single or combined invoice with the report PDFs attached.
• In the AI chat you ask about your own jobs and have a report draft prepared; it is saved only after you confirm.

Your benefits

• No paper in the vehicle. The report is created at the customer’s and reaches the office straight away.
• Recorded once, invoiced correctly. Hours, travel time, kilometres, spare parts and flat fees become an invoice draft – never twice.
• Traceable and booked against stock. The signed version stays unchanged, every correction is logged with its reason, spare parts are drawn from stock.

Roles and permissions

• Record your own orders and reports: people with the “Record reports” right, e.g. with the role template “Service on the go”.
• See and schedule all orders and reports: “All reports” right.
• Approve, correct and invoice: the “Approve reports” and “Invoice reports” rights.

All features

• Six chart-of-accounts templates – SME with or without VAT, sole proprietorship with or without VAT, association, micro business – with account names in German, French, Italian and English, adaptable per company.
• Import your own chart of accounts as CSV or Excel, with a trial run and an error report per line; export in the same format.
• Simple bookkeeping under Art. 957 para. 2 CO for sole proprietorships, associations and micro businesses: income, expenditure and transfers between cash and bank with category and receipt; the offsetting entry is created automatically.
• Consecutively numbered journal for each company, linked to the receipt.
• Compound postings with any number of debit and credit lines; the totals must match.
• Reversal instead of editing: postings are never overwritten or deleted.
• Hash chain across the journal, designed to meet the requirements of the GeBüV (Swiss accounting records ordinance), with a check on the journal page.
• Account ledger with opening and closing balance, plus trial balance.
• Cost centres for each company with result by cost centre.
• Foreign currency postings with an entered exchange rate and presentation in CHF under CO Art. 958d.
• Several companies in one account, and cash count with difference posting.
• Accruals and deferrals for transitory assets and liabilities with automatic reversal in the following period; they can be cancelled.
• Exchange rate and CHF equivalent directly on the sales document.

Your benefits

• Ready from day one. Six chart-of-accounts templates with explanation and preview; you adapt the one you choose or import your own chart of accounts as CSV or Excel.
• Traceable to the receipt. Every posting has a consecutive number and links to its receipt.
• Unchanged since posting. Corrections are made by reversal, and the hash chain check is shown right on the journal page.

Roles and permissions

• View: everyone with access to Finance | base.
• Post: people with the “Post” right, for example via the “Accounting” or “Fiduciary” role templates.
• Set up accounts and cost centres: people with the “Settings” right.
• You define each person’s data scope – limited to specific companies if you wish.

All features

• VAT status for each company from a chosen date: registered or not, VAT number with UID check digit validation.
• Effective method or net tax rate, agreed or received consideration, reporting period.
• VAT rates with validity dates: each period uses the rates that applied at the time.
• VAT codes for output tax, input tax and acquisition tax.
• VAT journal with all tax-relevant postings for the period.
• Return by FTA form box with posted-versus-form reconciliation.
• eCH-0217 XML validated against the XSD schema, ready to upload to the FTA portal; a copy stays in the archive.
• Period closing with a balancing posting.
• Corrective return as the difference from the original return.
• Display of the 60-day deadline.

Your benefits

• Return built from postings. The VAT codes on each posting fill the form boxes; you retype nothing.
• Reconciled, not estimated. The reconciliation sets posted tax against form values before you close.
• Deadline in view. The 60-day deadline for the period is shown in Finance | base.

Roles and permissions

• View the return and VAT journal: everyone with access to Finance | base.
• Maintain VAT status and rates: people with the “Settings” right.
• Close periods: people with the “Close” right, for example via the “Accounting” role template.

All features

• Locking and finalising months.
• Year-end closing with balances carried forward to the new year.
• Closing trial balance archived as a receipt.
• Opening balance sheet from the previous system via CSV – archived and logged.
• Balance sheet under CO Art. 959a with prior-year comparison.
• Income statement under CO Art. 959b with prior-year comparison.
• Financial overview with cash, result, open and overdue receivables, payables due and VAT deadline.
• Export of journal and trial balance as CSV, Excel or tab-delimited text.
• Guided interim and year-end closing: checklist per company for the month, quarter, half-year or financial year, open items with a reason, locking with an unchangeable log.
• Interim report with prior period, prior year, budget and key figures as a PDF on letterhead or as CSV; when the period is locked, it is archived unchanged.
• Reports also for any reporting date; the fiduciary’s comments stay separate.
• Accrual and deferral suggestions from service periods and recurring invoices: you confirm, and the reversal on the day after the reporting date happens automatically.
• Depreciation per quarter or month; amounts already posted are deducted, and only the remainder is left at year-end.

Your benefits

• Clear figures. Finalised months accept no further postings; the figures you presented remain valid.
• Structured under the CO. Balance sheet and income statement follow CO Art. 959a and 959b and show the prior year for comparison.
• Your position at a glance. The overview shows cash, result, open and overdue receivables, payables due and the VAT deadline.

Roles and permissions

• View reports and overview: everyone with access to Finance | base.
• Lock months and run the year-end closing: people with the “Close” right.
• Export journal and trial balance: people with the “Export” right, for example via the “Fiduciary” role template.

All features

• Intake by upload or scan with file type check from content and virus scan; the original goes straight into the archive, built to the requirements of the GeBüV.
• Your own inbound email address, for example muster@financebase.ch; an invoice sent twice creates a single entry.
• Swiss QR code reading – from image, vector graphic or photo – with validation of IBAN, reference and SCOR reference.
• PDF text extraction: IBAN, reference, amount, invoice number, date, payment terms, UID and VAT rates – without AI and without any outside connection.
• Posting proposal with supplier, account, VAT code, cost centre and due date, plus a confidence percentage.
• “OK”, “Always post like this” or “Change”: rules per supplier, automatic up to an amount limit if you wish; Finance | base learns from your decisions.
• Rules with a distinguishing feature and split across several accounts when a supplier invoices different things.
• Duplicate detection by file, reference and amount, invoice number, and supplier, amount and date.
• AI account assignment proposal at the click of a button – only when you ask for it.
• pain.001 payment file for your e-banking from open payables; accounts payable ledger with payment recording.

Your benefits

• Less typing. IBAN, reference, amount, invoice number, date and payment terms come from the QR code and PDF text – without AI and without any outside connection.
• Decide once. With “Always post like this” you set a rule per supplier, automatic up to an amount limit if you wish.
• No invoice twice. Duplicate detection compares file, reference and amount, invoice number, and supplier, amount and date.

Roles and permissions

• Capture invoices, confirm proposals and create payment files: people with the “Post” right.
• Maintain suppliers and basic settings: people with the “Settings” right.

All features

• Open items per customer.
• Part payments with visible remaining balance.
• Ageing analysis: not due, 1–30, 31–60, 61–90 and over 90 days.
• Account statement per customer on screen.
• Account statement per supplier on screen.
• Open and overdue receivables in the financial overview.

Your benefits

• Liquidity under control. You see what is not due and what has been outstanding for 1–30, 31–60, 61–90 or more than 90 days.
• Part payments properly allocated. Each part payment reduces the open item, and the remaining balance stays visible.
• Answers without searching. The account statement per customer or supplier answers queries right on screen.

Roles and permissions

• View open items, ageing analysis and account statements: everyone with access to Finance | base.
• Record payments: people with the “Post” right.

All features

• “Fiduciary” role template with view, post and export.
• Fiduciary access flag for each user.
• Fiduciary access does not count as a user.
• People who only capture receipts do not count as users either.
• Export of journal and trial balance as CSV, Excel or tab-delimited text.
• Data scope can be limited to specific companies.
• Single sign-in; interface and emails in German, French, Italian or English.

Your benefits

• One shared record. Fiduciary and management work in the same journal; receipts and postings are in one place.
• Free access. Fiduciary access and people who only capture receipts do not count as users.
• Data in the right format. Journal and trial balance are available as CSV, Excel or tab-delimited text.

Roles and permissions

• The “Fiduciary” role template covers view, post and export.
• Locking months and year-end closing: people with the “Close” right – you decide whether your fiduciary gets it.
• With the “Specific companies” data scope, the fiduciary sees only the companies you release.